Guidance notes on completing application forms on NHS Jobs

Thank you for your interest in our vacancy. These notes have been prepared to help you complete and present your application in the best possible way.

Guidance available

Firstly, read these Trust guidance notes and/or the guidance available to applicants on NHS Jobs through the ‘applicant hub’.

If you still require further guidance please contact the Recruitment Team  

For more information about our Trust please visit our careers section.

Application method

The application form is the only information that we have about you therefore you should complete all sections providing as much detail as possible.  

Shortlisting decisions will be made against information you provide in the person specification section. Therefore, it is important you provide a supporting statement (evidence) against each criteria listed in this section, which is clear and succinct, to enable you to be shortlisted. Do not put ‘covered above’, if you do this may result in your not being shortlisted. Similarly, if you do not complete this section fully you will not be shortlisted.  

If you feel there is information you would like to provide and there is not an obvious section, please enter this within your ‘current employment information / key tasks’.

Closing date

The post will close at 12 midnight on the closing date.  We are unable to accept any applications after the post has closed.

In the event of exceptionally high levels of response, we reserve the right to close the post before the date stated to prevent the number of applications received being unmanageable.  Therefore, you are advised to submit your completed application as soon as possible to have the best chance of being considered. 

Following the closing date, the Recruiting Manager will shortlist, and you will be notified via NHS Jobs if you have been invited for interview.

Therefore, please check your NHS Jobs account regularly for these notifications as there will be a short timeframe for you to accept the invite to interview and choose an interview slot.


If you are successful at the shortlisting stage, you will be notified via NHS Jobs system that you have been invited to interview. 


You will need to log into your NHS Jobs account and choose an interview slot.  If the slots available are not suitable, OR after booking a slot your circumstances change please contact us (via the contact point provided) to discuss further. Please DO NOT decline the interview as this will then mean your application is blocked from being progressed further.


When selecting an interview slot you can then advise us of any special requirements you may have for the interview and/or selection process.  The Lead Interviewer will then be able to view this information in advance of the interview and make suitable arrangements.  Please note that managers can only make considerations or adjustments if they are notified that these are required.


Academic qualifications

This section gives you the opportunity to list all qualifications gained through formal education. Please list them starting with the most recent.  

For some positions qualifications are essential but not all, the person specification will tell you what qualifications are required.  Selection will be based on the qualifications that are required for the post as listed in the person specification.  

You will be required to provide evidence of these original certificates/qualifications if you are offered the post.

Membership of professional bodies

For posts that require membership of a professional body, at the start of the application process you will be asked if you possess the relevant professional membership.  

You will be required to provide evidence of current registration if a verbal condition offer is made.  

If you are a student studying in the UK, you may still apply for Band 5 posts, but you are advised to make it clear on your application form that you are a student and when you finish your studies.

Job history

You should provide a minimum of 5 years previous employment history.  Any gaps in employment history should be explained in the Job History section of your application form.  

If you have been out of paid employment, have never been in paid employment or you are undertaking voluntary work, provide details of this as it may be relevant to the position for which you are applying.  

If you have been self-employed, you will be asked to provide evidence of your self employed status should you be offered the position.


You will be requested to provide referee details if a verbal conditional offer of employment is made. Referees must meet Trust requirements which will be detailed in the conditional offer pack.

DBS requirements

If the position being applied for requires a DBS check to be undertaken on you, it will be a condition of your employment that you have subscribed and continue to subscribe to the DBS Update Service.


New employees to the Trust are required to pay the fee for the initial DBS check (this will be deducted from their first month’s salary) and the annual subscription to the DBS Update Service.


Internal applicants are required to pay the annual subscription fee only. 

Please note, because of the nature of the work, posts in the NHS are exempt from the Rehabilitation of Offenders Act 1974 and Exceptions Order 1975.  Please refer to the Statement on the Employment of People with Criminal Records on the Trust’s microsite.  A link for which is available on the NHS Jobs site.

Visas and immigration — Skilled worker/health and care worker visa

The Trust could sponsor a worker if the job offered meets the criteria set by the UK Visa & Immigration Service i.e., has a suitable rate of pay and skill level etc.  Candidates must meet all the requirements to be eligible for a Skilled Worker/Health and Care Worker visa.  

Skilled Worker/Health and Care Worker Visas are job and person specific therefore if you already hold a Visa with an employer, you will need a new one as this is not transferable to the Trust. 

For more information on Work Permits visit Healthcare worker visa information |  or  skilled worker visa information |

Equal opportunities monitoring information

The information contained in this section is confidential and used for monitoring purposes only.  

The information is not disclosed to Recruiting Managers and is not used in the selection process decision making.