Freedom of Information - HWHCT-333

Our ref: HWHCT- 333

19 January 2023

FOI request:

following questions relating to the staffing system(s) you currently use.

For each of the staff group categories: Medical and Dental, Nursing and HCA, AHPs and HSS

System: Rostering

Does you Trust use an E-Rostering provider? (Yes/No)

What is the name of your E-Rostering provider?

When was the contract for the software you currently use for E-Rostering signed? (dd/mm/yyyy)

When does the contract for the software you currently use for E-Rostering expire? (dd/mm/yyyy)

Was the e-rostering software procured through a framework?

What is the name of the framework the e-rostering software was procured using? 

What was the Trust's total spend on E-Rostering fees in 2022 - not incl. Implementation?

How many workers were actively E-Rostered at your Trust in 2022?

Does the rostering system integrate to ESR?

Does the rostering system integrate to PAS?

What system do you use for rota planning? E.g. eRota

Who is the Senior Responsible Officer for E-Rostering?
Our preference is that - so far as reasonably possible - the response is supplied in the form of an excel table and not as a pdf, word document or other word processing application. Please see the attached excel table as a template.

System: Staff Bank

For each of the staff group categories: Medical and Dental, Nursing and HCA, AHPs and HSS

Do you have a staff bank tech provider? (Yes/No - if No, please provide more details).

What is the name of your staff bank tech provider?

If the software provider is not in the list - Please type

Was the bank software procured through a framework?

What is the name of the framework the bank provider was procured using? 

What was the contract signed date for the provider you currently use for your staff bank? (dd/mm/yyyy)

What was the contract expiry date for the provider you currently use for your staff bank? (dd/mm/yyyy)

What was the Trust's spend on bank staff wages in 2022?

What was the Trust's spend on agency staff wages in 2022?

What was the Trust's spend on its Staff Bank provider fees in 2022?

System: VMS (Vendor Management System)

For each of the staff group categories: Medical and Dental, Nursing and HCA, AHPs and HSS

Do you use a VMS provider? (Yes/No/Not Applicable)

What is the name of your VMS Provider?

What was the contract signed date for the provider you currently use? (dd/mm/yyyy)

What is the contract expiry date for the provider you currently use? (dd/mm/yyyy)

What was the Trust's spend on its VMS provider fees in 2022?

VMS is an Agency Management Software

Trust response:

Section 21 - Information accessible to applicant by other means. E-rostering information is already published on our website and is considered exempt from disclosure under section 21(1) of the Freedom of Information Act, as it is reasonably accessible to you by other means.

We have published several documents (as below) that are available on our website https://www.hacw.nhs.uk/ from which this information can be found:

ICT responses available on Freedom of Information disclosure log

Disclosure Log | Herefordshire and Worcestershire Health and Care NHS Trust (hacw.nhs.uk)

ICT category and refer to HACW-2085 on the December 2019 and HACW-2098 on the January 2020 HWHCT- 054 June 2022 and HWHCT -314 January 2023

For contracts register see what we spend and how we spend it: https://www.hacw.nhs.uk/publication-scheme

 A monthly publication of all transactions over £25,000 https://www.hacw.nhs.uk/expenditure-over-25000

Please be aware that although this information is accurate at the time it is provided, it may not be in the future and should not be relied upon.